When another person has access to your Lotus Notes mail file, they can perform tasks for you, such as reading your mail and responding on your behalf.You decide how much access you want them to have. You allow access to your mail file by setting a Mail preference.

  1. Click More
  2. Click Preferences
  3. Click the Access & Delegation tab
  4. In Access to Your Mail & Calendar tab under Access & Delegation click Add,
  5. In the new window (Add People/Groups window), click the arrow next to “Just this person or group” to select from a directory
  6. Select a person or group from the window opened and then Click Ok,
  7. Select the components to which you want to allow access (like Mail, Calender, To Do and Contacts / Calendar, To Do and Contacts / None,
  8. Select the arrow in the Access frame to choose how much access you want your delegate to have.
  9. Click Ok,
  10. Click Ok to save your Access & Delegation preference

After following the above steps, you can successfully give someone else access to your e-mail!